HR Associate

Duty Station(s)

Home based.

Role Purpose

Under the direct supervision of the functional supervisor and the overall direction of the HR Advisor , the HR Associate is responsible for administering and implementing services, plans, and processes covering the array of Human Resources Management service lines for optimal employee and talent management, i.e. recruitment, learning, performance management, transition, organizational development, and contract management. S/he serves as the first contact for clients in resolving questions on processes and procedures and provision of guidance and information related to HR initiatives and services.

Functions / Key Results Exptected

Support to policy development and implementation
Advisory Services
Talent Acquisition and Administration
Knowledge Building and Knowledge Sharing
1. Support to policy development and implementation

Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
2. Advisory Services

Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Performance Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
Provide advice and guidance to personnel on administrative procedures, processes and practices.
Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.
As the first face of HR, ensure that new hires first impressions are positive and that they have all in-processing information completed.
Advise hiring management and guide personnel on UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.
Provide advice to supervisors on good practices, policies and procedures in performance management, including managing of underperformance.
Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.l and visual reports, briefs and presentations for internal and external stakeholders
Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
Ensure rigorous data quality checks and validation of data sources and tools.
Project Implementation and Operational Support

Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
Track project milestones, outputs and deliverables, and alert management to delays or risks.
Procurement, Financial and Administrative Coordination

Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.

Skills

Contract Management, Human Resources Management, Recruitment, Microsoft Office.

Education Requirements

Required

Completion of secondary education (High School Diploma or equivalent) with 6 years of relevant experience is required, OR
A first-level university degree (e.g. Bachelor) preferably in Human Resources, Business Administration, Public Administration, or equivalent, with 2 years of relevant experience is required.
Experience Requirements

Required:

Relevant experience is defined as experience in an international and/or national organization in providing HR advisory, recruitment,Payroll, Personnel Administration and/or HR-generalist services.
Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is required.
Desired:

Some experience in UN system organizations is desirable
Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
Knowledge of UN policies, procedures and practices highly desirable
Language Requirements

English, Fluent.

French, Fluent.

Opportunities for learning and growth

Commitment to Excellence: Our support extends to all personnel at every level of the organization.
Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.
State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.
Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.
Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration.
This position is Home Based, available only for locations in Africa or Asia.

The position is primarily home-based/remote. Depending on project needs, the consultant may be requested to work from the client’s premises or travel to designated locations on an ad hoc or flexible arrangement.

THIS IS A LOCAL POSITION FOR WHICH ONLY APPLICANTS WHO ARE NATIONALS OF COUNTRIES OF AFRICA OR ASIA OR APPLICANTS WHO POSSESS A VALID RESIDENCE AND WORK PERMIT IN COUNTRIES OF AFRICA AND ASIA ARE ELIGIBLE FOR CONSIDERATION

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options.