Event Coordinator/ Client Relations

Job Title: Onsite Event & Corporate Workshop Operations Coordinator
We are seeking a detail-oriented, highly organized Onsite Event Operations Coordinator to manage the execution of corporate workshops, seminars, and high-profile business meetings. In this role, you will serve as the primary hands-on operational lead on event days, ensuring seamless logistics, flawless room setups, efficient registration processes, and exceptional attendee customer service. Your goal is to deliver an exceptional experience for speakers and guests while keeping events running smoothly and strictly on schedule.

Key Responsibilities

Venue & Room Setup: Prepare event spaces according to layout plans (seating, stage, branding materials). Coordinate with facility management and AV/IT vendors to test microphones, projectors, slide decks, and lighting prior to guest arrival.

Registration & Guest Services: Manage the check-in desk, welcome attendees, distribute badges and materials, and process walk-in registrations. Provide a warm, professional first impression.

Onsite Event Supervision: Serve as the primary point of contact during live sessions. Monitor room temperature, timekeeping, speaker transitions, and caterers to ensure strict adherence to the event schedule.

Customer Service & Issue Resolution: Assist speakers, executives, and attendees with real-time inquiries or technical troubleshooting. Resolve any unexpected operational hiccups quickly and discreetly.

Pack-down & Post-Event Operations: Tear down signage, collect event equipment, tally final attendance metrics, and reset the space. Gather real-time attendee feedback to share during debriefs.

Can speak in English

Salvo is in the business of corporate events, operating in the B2B (business-to-business) environment and servicing corporate entities of varied Industries. As a Business networking company, Salvo differs in business nature from just an events management company as we manage events that are conceptualized and produced by our in-house experts.

Salvo creates strategic platforms for companies to be updated on the latest trends to acquire best practices, offering our clients a leading business edge. Conducted by world-renowned experts, small group trainings (“Senior Executive Master-Class”) focus largely on the latest business issues and policies, thus allowing delegates to gain maximum interaction and knowledge with industry experts. Our large-scale conferences highlight the latest business progressions while providing invaluable insights and experiences from industry leaders.