Support the daily expenses of the organization, including the management of the petty cash, supplier invoices,
preparation of monthly expenses report, etc:
- Petty Cash: Prepare a monthly fund request based on operational needs,
- Manage the petty cash and record the movements in Excel. Obtain all supporting documentation for all transactions. Prepare a monthly accounting report and communicate it to finance team in Monaco.
- Manage the supplier payment requests and back charging vouchers: weekly summary of invoice to pay with back charging information to be sent along with supporting documents.
- Manage budgeting and cash requesting if cash levels are low. To maintain, monitor and review all files held by the organization including the input and retrieval of information, as and when required:
- Supplier invoices,
- All mails and documentation in order to support invoicing to customers (food provision, hotel, signature on official vessel document like presence sheet, etc.)
- Keep clear and tidy records of all financial documentation (filing of invoices, tax and legal documentation) o Imposto do selo to communicate monthly to partner. o WHT: Deduction from supplier payments: gather official documentation and table recapitulative to monitor and communicate monthly to partner. Deduction from customer payments => gather official yearly documentation from customer o VAT (to come from 01/07 on): to prepare upon start. o CIT: Declaration, supporting document.
To be the first point of contact for customers as well as handling incoming and outgoing calls, demonstrating first
class customer care, including visit our customers (Total, Chevron, Technip) to improve cash recovery.
To support and assist with the operational management of the office, including liaising with suppliers, building
administrator as and when required (focal point between suppliers and operational/financial management).
To set up and operate an appropriate administrative system to ensure smooth running of the office.
Be the main contact with the local bank/s, providing local support to treasury team in Monaco.
Work on SAGE accounting software as appropriate
Assist in other matters assigned by the immediate superior and/or the Management.