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Finance Officer – Grants/Contracts & Projects x2

COMUNIDADE DE DESENVOLVIMENTO DA ÁFRICA AUSTRAL (SADC) - Gaborone (Botswana), todas as provincias

Já só tem 61 dias para se candidatar

Contrato

Tipo contrato
Tempo determinado
Oferta aberta até
25/01/2020

Descrição

Cargo
Finance Officer – Grants/Contracts & Projects x2
Número de vagas
1
Descrição da função

Main purpose of the job: Under the supervision of Senior Finance Officer - Grants/Contracts & Projects the incumbent will facilitate an efficient and effective financial administration accounting and reporting of project funds managed by the Secretariat

Duties and Responsibilities
Budgeting and Control
• Prepare and disseminate the budget preparation guidelines to all project owners in directorates/units, provide adequate support and coordinate the budgeting process
• Consolidate the annual budget and submit to the Controller Accounting Services.

Budget & Expenditure Control
• Ensure that commitments are only made against budgeted appropriations. Review and approve project commitments (purchase orders)
• Review procurement procedures followed for award of contracts and ensure compliance with donor contractual requirements. Report exceptions to management
• Perform regular monitoring of project actual expenditure against budget and report potential overruns to management

Accounting
• Ensure chart of accounts are appropriately set up for accounting and reporting of project expenditures, and maintain control around updates
• Review and analyze relevant reports prepared by the Assistant Finance Officer, financial reports, income and expenditures incurred by projects, perform relevant analysis and reconciliations to ensure completeness and accuracy
• Prepare a timetable of donor reporting requirements and ensure compliance by the accounting team
• Liaise with donor finance officers and address their queries on the financial reports
• Provide relevant information for audit and clear audit queries
• Keep up to date with International Financial Reporting Standards (IFRS) and provide adequate training to accounting team
• Review all outstanding commitments made and ensure these are settled, accounted and reported before close of projects with donors

Cash Management & Control
• Review and approve disbursements for project expenditures after satisfactory review
• Review agreements and contractual rules and procedures established by donors for sound cash management and ensure these are implemented and followed during the financial management of projects
• Review all bank reconciliations and cash flow reconciliation prepared by Treasury Finance Officers for projects and Assistant Finance Officer and ensure they are complete and accurate
• Ensure adequate controls are implemented and followed for proper management of project funds
• Review monthly cash flow reconciliations and forecasts prepared by the Assistant Finance Officer and liaise with donors and banks in advance to solicit additional funding requirements
• Provide periodic reports to the Financial Controller on cash flow positions and forecasts for review

Internal Controls
• Ensure contractual requirements of donors regarding internal controls around project financial management are effectively implemented
• Review and implement auditor recommendations for better financial controls
• Manage risks and implement appropriate mitigating measures.

Other
• Coordinate with the Assistant Finance Officer –Asset to ensure proper management and record keeping of fixed assets for the Secretariat and projects, ensure compliance with donor rules and conditions
• Review and confirm all recoverable or payable balances at the close of projects, liaise with donor finance officers and SADC disbursement officers and treasury accordingly for settlement
• Submit reports to donors as stipulated in contractual conditions and attend to ad hoc information request
• Financial Contracts Management including financial Securities such as Bank Guarantee
• Prepare Budgetary Performance Reports in respect of Grants and Projects matters
• Prepare Draft Annotated Agenda and background documents to Governance Oversight Structures on Grants and Projects matters
• Provide Secretariat Services (as member of Draft Team) to FSC
• Any other duties as may be assigned

Supervision
• Prepare work plan, schedule work, allocate and delegate tasks to subordinates
• Supervise the subordinates and their work, and appraise their job performance
• Provide advice and guidance as and when required to subordinates
• Provide quality services as per service level agreements
• Consult with the Head of Unit on any staff related issues
• Provide inputs to the annual budget estimation for the unit
• Prepare regular progress reports for the Head of Unit, as and when required
• Research and adopt best practices in own area of work, and maintain highlevel of knowledge in order to effectively undertake the duties of the post

Requisitos

Titulação mínima
Licenciatura
Experiência exigida
10 Anos
Nacionalidade
Angola
Línguas
Português
Competências
Não definido
Aptidões necessárias

Qualifications

At least a Degree in Accounting, Finance or related field

Professional Certification

• Professional accountancy certification such as ACCA, CIMA, ICAEW, ICAS, ACPA or equivalent
Experience

At least 10 – 15 years of work experience in a similar field

Skills Requirements

• Communication and presentation skills
• Interpersonal skills
• Mentoring and coaching skills
• Networking and relationship building skills
• Organisational skills (planning, budgeting, time management, work prioritisation)
• Research, analytical and problem-solving skills
• Supervisory skills

Competencies:

• Apply interpersonal styles/methods to develop and motivate staff
• Capable of maintaining quality whilst working under pressure and adhering to deadlines
• Capacity to motivate and influence people positively and creates a climate where people want to do their best
• Conceptual and practical thinking
• Customer focused
• Decisive
• Demonstrate ability to work independently and largely unsupervised
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Organisational awareness with an understanding of how to engage the organisation to get things done
• Professionalism and adherence to good work ethics
• Question conventional approaches and encourage new ideas and innovations for progress
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

Empregador

Sobre a nossa empresa

A Comunidade de Desenvolvimento da África Austral (SADC) é uma comunidade económica regional criada e gerida pelos países da África Austral. Tem como objectivo promover a cooperação nas áreas económica, social, política e da segurança entre os respectivos Estados-Membros, assim como incentivar a integração regional com vista ao alcance da paz, estabilidade e produzir riqueza. A SADC conta actualmente com quinze Estados-Membros , com uma população de, aproximadamente, 327 milhões de habitantes e um PIB combinado de USD 600 mil milhões (2016).

O Secretariado pretende recrutar quadros qualificados para o preenchimento de várias vagas e reforçar a sua capacidade de execução do seu mandato. Para o efeito, o Secretariado convida os cidadãos da SADC detentores das qualificações e da experiência necessárias a candidatarem-se aos seguintes postos à disposição na sua Sede, em Gaborone, no Botswana. //

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