Project Management Support - Associate

Role Purpose
The Programme Management Support Associate contributes to the efficient and effective delivery of services, ensuring alignment with UNOPS policies and procedures and ATscale's strategic objectives.

Functions / Key Results Expected
1 Travel Support Services

Liaise with key internal stakeholders to plan and prepare quarterly travel plans
Prepare and monitor travel budget and ensuring planning and actuals
Prepare regular analytics and statistics in order to find trends and areas of improvements
Regularly update and enhance travel administration SOPs
Provide guidance on travel-related matters, including visa requirements, security clearances, cost-savings options and travel insurance.
Develop and regularly maintain and update a comprehensive travel tracking system, analyzing travel patterns and costs to identify opportunities for efficiency improvements.
Coordinate with travel agencies to provide the best available options in terms of favorable rates, connections and time of travel
Process travel authorizations for external travelers and manage flight arrangements, and travel-related payments in accordance with UNOPS policies and the internal SOP.
2 Event and Meeting Management

Provide support to colleagues in planning and executing external and internal events, including international conferences, workshops, and meetings, ensuring seamless logistical arrangements.
Support the Programme Support Specialist in preparing and overseeing event budgets and financial aspects of event planning and execution.
Identify and negotiate with vendors, including venues, caterers, and audio-visual providers, to secure cost-effective and high-quality services.
Provide logistical details, and participant lists, ensuring effective communication and coordination among all stakeholders.
Coordinate event-related solicitation processes and contracts, ensuring compliance with UNOPS procurement guidelines
Provide administrative support on workshops, training, meetings and missions, ensuring timely logistical, financial and travel arrangements.
3 Procurement Support

Act as the focal point to all procurement processes for goods and services, ensuring compliance with UNOPS procurement rules and regulations, in coordination with the Geneva Procurement team.

Skills
Administrative Assistance, Cost Planning, Event Planning, Procurement, Project Management, Travel Management.

Education Requirements
Required

Secondary school (or equivalent) with 6 years of relevant experience OR
Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Project Management or equivalent discipline with 2 years of relevant experience is required
Experience Requirements
Required:

A minimum of 6 years( with a high school certificate) or 2 years ( with a Bachelors degree) progressively responsible experience in programme support, administrative, operations, travel management, asset management, procurement, or related field is required.
Experience in procurement processes, including support in developing specifications, evaluating bids, and managing contracts, is required.
Experience in providing support on complex travel arrangements and events is required
Experience in supporting budgeting and planning is required.
Demonstrated skills and experience with CRMs is required.
Desired:

Experience in UN system organizations is desirable.
Ability to work collaboratively and across teams is a strong asset.
Language requirements

English, Fluent.

Desired:

French, Intermediate.

Opportunities for learning and growth

Commitment to Excellence: Our support extends to all personnel at every level of the organization.
Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.
State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.
Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.
Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration.

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options.