Feira de Emprego Aker Solutions Angola - Luanda, Novembro 2016. logo

Contract Administrator (Lead / Senior / Manager)

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Contrato

Tipo contrato
A definir
Oferta aberta até
04/12/2016

Empregador

Sobre a nossa empresa

Aker Solutions Angola is organizing a job fair where we intend to interview candidates for these offers published. Please Cvs should be in English, interviews are in English.

Localização

Cidade

Angola

País

Angola

Descrição

Cargo
Contract Administrator (Lead / Senior / Manager)
Número de vagas
4
Descrição da função

MAIN RESPONSABILITIES FOR LEAD CONTRACT ADMINISTRATOR:

  •  Responsible for preparation of  PAAFs & maintaining PAAF register for submission to client. 
  •  Ensure accurate rate build-ups in accordance with contract & maintain SAP set-up.
  •  Liaise with Cost Engineer & Estimator regarding client approved rate amendments.
  •  Ensure accurate processing of 3rd party invoices in SAP. 
  •  Client liaison in respect of contract variations & establishment of performance measurement criteria.
  •  Maintain project specific procedures and guidelines.
  •  Responsible for timely delivery & preparation of budgets and forecast.
  •  Cost risk analysis to quantify & report risks and opportunities for monthly reports.
  •  Obtain feedback from PM & Cost Engineer to produce accurate forecasting sensitivities.
  •  Co-ordinate and control the creation of invoices & supporting documentation to the client.
  •  Ensure delivery of cash flow and commitment forecasts, monitor debt management.
  •  Responsibility for the monitoring & measurement of project KPIs
  •  Provide on-going analysis and information regarding expenditure, commitments, forecasts and financial performance.
  •  Track recoveries against costs and resolve associated issues in a timely manner.
  •  Submit monthly accruals.
  •  Manage all commercial and financial corporate reporting including attendance at the monthly project finance meeting.
  •  Adhere to the strict project reporting calendar and criteria.
  •  Identify on-going opportunities for revenue growth and commercial risk assessments. 
  •  Act as SAP focal point for the project.
  •  Collate historical cost data for estimating & tendering purposes.
  •  Assist with tendering & corporate activities.
  •  Responsible for small project team, with respect to recruitment, & offering coaching/ to mentoring.

    MAIN RESPONSABILITIES FOR SENIOR CONTRACT ADMINISTRATOR:

    •  Prepare PAAFs & rate build-ups for submission to client.
    •  Accurately check & process 3rd party invoices. 
    •  Client liaison in respect of contract variations & establishment of performance measurement criteria.
    •  Maintain project specific cost/commercial management procedures and guidelines.
    •  Responsible for timely delivery & preparation of budgets and forecasts.
    •  Monitor the analysis and delivery of the project cost reports.
    •  Maintain accurate forecasting sensitivity checks.
    •  Co-ordinate and control the creation of invoices & supporting documentation to the client.
    •  Ensure delivery of cash flow and commitment forecasts.
    •  Responsibility for the monitoring of performance measurement criteria.
    •  Manage all commercial and financial corporate reporting including attendance at the monthly project finance meeting.
    •  Adhere to the strict project reporting calendar and criteria.
    •  Provide reconciliations between current estimate and the cost report. 
    •  Interface with PM/PE’s and clients in relation to project cost reports.
    •  Ensure time writing in SAP is correct and error free and adjust any anomalies in a timely manner
    •  Regular SAP and TRS reporting and reconciliation between systems
    •  Coach other team members.
    •  Any other ad-hoc duties as assigned by line manager.

    LEAD & SENIOR CONTRACT ADMINISTRATOR HS& E RESPONSABILITIES:

    •  Intervene and ensure intervention by others where required
    •  Report all accidents, incidents and near misses in accordance with Procedures
    •  Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

      MAIN RESPONSABILITIES FOR CONTRACT ADMINISTRATOR:

      •  Prepare PAAFs & rate build-ups for submission to client.
      •  Accurately check & process 3rd party invoices. 
      •  Assist in the preparation of Project Budgets & Forecasts.
      •  Maintain accurate forecasting sensitivity checks.
      •  Co-ordinate and control the creation of invoices & supporting documentation to the client.
      •  Client Liaison in respect to commercial issues; i.e. rates, variations & reporting requirements
      •  Create and maintain cash flow and commitment forecasts.
      •  Responsibility for the monitoring of performance measurement criteria.
      •  Assist in financial corporate reporting. 
      •  Adhere to the strict project reporting calendar and criteria.
      •  Assist in providing reconciliations between current estimate and the cost report.
      •  Interface with PM/PE’s and clients in relation to project cost reports.
      •  Creation, analysis and delivery of the project cost reports.
      •  General commercial administration to provide support to internal & external customers.

        MAIN RESPONSABILITIES FOR CONTRACT MANAGER:

        •  Overall responsibility for strategic delivery of allocated contracts, establishment of plans and verification of cost calculations.
        •  Initiate and follow up of performance and progress of all related activities (activities will include engineering, procurement, fabrication for E&C or EPC Projects).
        •  Ensure that proper follow up and testing has been performed prior to delivery to customer.
        •  Monitoring, follow up and regular reporting of progress, quality and cost.
        •  Ensuring contractual compliance and timely dispute resolution
        •  Single point of contact for Customers, internal or external as per contract model.
        •  Managing client relationships in line with Company values.
        •  Prepare close out reports and handover documentation to client.
        •  Participation in sales activity as and when required.
        •  Manage contracts and take necessary actions to deliver within the contract budget and terms and according to established Company policies and procedures.
        •  Responsible for the P&L, client adherence to payment terms and customer satisfaction of all assigned works.

        CONTRACT MANAGER HSE&Q EXPECTATIONS AND BEHAVIURS:

        •  Intervene and ensure intervention by others where required
        •  Embed Just Rules consistently and thoroughly
        •  Ensure consistent application of Just Culture Standard in your area of operation and influence
        •  Report all accidents, incidents and near misses in accordance with Procedures
        •  Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

        GENERAL (for all) H&S E RESPONSIBILITIES:

        •  Ensure familiarity with Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating System
        •  Actively promote, through your personal commitment, Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system
        •  Be seen as a role model on HSE matters within your areas of operation and influence
        •  Demonstrate HSE leadership of HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system
        •  Take personal responsibility for HSE local site rules and ensure regular review of your personal HSE agreement

        Requisitos

        Titulação mínima
        Licenciatura
        Experiência exigida
        4 Anos
        Nacionalidade
        Angola
        Línguas
        Português, Inglés
        Area funcional
        Competências
        • Gestão Administrativa
        • SAP
        Aptidões necessárias

        - COMPETENCE REQUIREMENTS FOR LEAD CONTRACT ADMINISTRATOR: 

        •  QS or Accountancy qualifications, HNC/HND to Degree
        •  Member of appropriate professional body
        •  Microsoft Office
        •  Highly numerate 
        •  Commercial acumen 
        •  SAP User
        •  Relevant demonstrable experience in a cost/contract admin position

        PERSONAL SKILLS:

        Good team working - Good self motivation - Good communication skills - Ability to work on own initiative - Good supervisory skills

        - COMPETENCE REQUIREMENTS FOR SENIOR CONTRACT ADMINISTRATOR: 

        •  QS or Engineering qualifications, HNC/HND to Degree
        •  Member of appropriate professional body
        •  Microsoft Office
        •  Highly numerate 
        •  Commercial acumen 
        •  SAP Experience
        •  Akims experience
        •  Relevant demonstrable experience in a cost/contract admin position

        PERSONAL SKILLS

        Good team working - Good self motivation -  Good communication skills - Ability to work on own initiative - Good supervisory skills

        - COMPETENCE REQUIREMENTS FOR CONTRACT ADMINISTRATOR: 

        •  QS or Engineering qualifications, HNC/HND to Degree
        •  Member of appropriate professional body
        •  Microsoft Office
        •  Highly numerate 
        •  Commercial acumen 
        •  Demonstrable experience in oil and gas commercial roles

        PERSONAL SKILLS

        Good team working - Good self motivation -  Good communication skills -Ability to work on own initiative

        - COMPETENCE REQUIREMENTS FOR CONTRACT MANAGER: 

        •  Educated to Degree level in relevant technical or business subject
        •  Full professional membership and able to demonstrate continuing professional development.
        •  Chartered Engineer.
        •  Fellow of relevant professional Institute.
        •  Previous experience of managing Major Projects.
        •  Previous experience of delivering portfolio of works
        •  Track record of successful contractual delivery
        •  Previous experience of contributing towards Company Strategy.
        •  In depth understanding of the Offshore Oil & Gas Industry.
        •  Post Graduate Leadership Training.
        •  Post Graduate Management Training
        •  Demonstrable experience within a similar environment / industry.
        •  In depth knowledge and understanding of latest relevant technical developments within the industry.

        PERSONAL SKILLS

        Ability to work on own initiative; self motivated, willingness to learn and adapt. - Excellent communication skills, ability to communicate effectively within the organisation and with external clients / customers. - Proactive, flexible and decisive, ability to be innovative and challenging in line with Company Values.

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